Sign an NDA online, and be able to prove who signed.
An NDA is usually signed quickly and filed away, then looked at again only when something has gone wrong. That is the moment the signature has to stand up.
What an NDA signing needs
- The right parties, named correctly, signing in the right capacity.
- The authority to sign: the person signing for a company is allowed to bind it.
- The version that was agreed. Both sides should be able to show the exact text that was signed.
- A date and a record of the order of events.
- A way to show later that the person who signed is the person you meant.
Where online NDAs go wrong
- The signing link was forwarded and someone else signed.
- The document was edited after one party signed, and nobody can show which version was agreed.
- Each side holds a different copy, and neither has proof of the other's signature.
- A signature is just a typed name with no record of who typed it.
When to verify identity
For a casual mutual NDA between parties who already know each other, a simple e-signature is often enough. When the information is valuable, the counterparty is new to you, or a dispute is plausible, verifying the signer first gives you something solid to rely on. A one-time code is the minimum. Photo ID and a live face match is the stronger option.
The wording is your call
Trust Ledger does not supply NDA wording. You bring your own agreement, or one your lawyer prepared, and Trust Ledger handles collecting the signatures, verifying who signs and keeping the record. Wording matters a great deal, and it is worth having counsel write or review it.
How Trust Ledger handles an NDA
You upload the agreement, place a signature zone for each party and send each person their own link. Every signature carries two-factor authentication, and you can require photo ID and a live match before the signature. When the last party signs, the signatures are written into the PDF and the full record is kept. The how it works page shows the steps, and e-signature with identity verification explains the difference identity makes.
A note on this guide
This guide is general information, not legal advice. What counts as a valid signature depends on the document, the jurisdiction and the facts, so check your own matter with a lawyer.